Registration

Congress registration will open soon!

 




What is included?

Registration fees for Congress participants include:

  • access to the

    • Opening Ceremony

    • scientific sessions

    • exhibition

    • e-poster area

    • Awards/Closing Ceremony

  • a Congress bag

  • the Final Programme

  • European CME Credits

  • a Certificate of Attendance

The fees do not include:

  • tickets for the 8th SICOT Educational Day, 27th International Course on Polytrauma Management, Welcome Reception, and Congress Party

  • lunches and beverages

  • optional tours

  • accommodation costs

Registration will only become effective once the registration form and payment have been received by the Congress Secretariat. Every participant who has completed the registration process will receive a registration number and a confirmation of registration.

 

Fee deadlines 

Early fee: until and including 18 July 2018  
Normal fee: from 19 July to 15 September 2018
On-site fee: from 9 to 13 October 2018

Registration and payment deadline for presenting authors: 27 June 2018

 

Registration fees

Please click here for a full list of registration fees. 

 

Payment

The SICOT Congress Secretariat accepts the following payment methods: VisaMasterCardMaestroPayPal, and bank transfer. If you have already registered, please go to the confirmation email with the subject "Your SICOT Congress registration information" for more information.  

Bank transfers: When paying by bank transfer, please include "MON18" and the order number which is displayed once you have filled in the online form and also in the confirmation email with the subject "Your SICOT Congress registration information". Kindly instruct your bank that all charges are at your expense.

 



Presenting Authors

IMPORTANT NOTE: The presenting author of an accepted abstract (oral and e-poster) must register and pay the congress registration fee by 27 June 2018 to have his/her abstract included in the Final Programme. The Congress Secretariat will not check if co-authors have registered. Presenting authors must register using the same SICOT account used to submit their abstracts. 

 

SICOT Members

When logging in to register for the Congress, SICOT Members must enter the username and password used to log in to the Members' Area or they will not be able to access the reduced registration fees.

Please note that participants who register as Active Members or Associate Members will only be able to register once their 2018 membership dues have been paid.

 

Non-Members

Non-members who already have a SICOT account for abstract submission or previous congress registration should use the same account and not create a new one. 

Non-members can save money on their Congress registration fee by joining SICOT. More information on joining the Society can be found here.

Friendship Nations: Special preferential membership dues of EUR 50 for Active Members (over 40 years old) and EUR 20 for Associate Members (40 years old and under) are currently available for the first year of membership for NEW members residing in Latin America. Click here to find out how you can join SICOT. 

To benefit from the reduced registration fees for SICOT members, please apply for membership before the following deadlines:
- early fee: 7 July 2018
- normal fee: 8 September 2018
- on-site fee: 1 October 2018
presenting authors:
 20 June 2018

Please note that participants who register as Active Members or Associate Members will only be able to register once their 2018 membership dues have been paid.

It will not be possible to register again as an Active or Associate Member or to receive a partial refund if a participant has already registered as a Non-Member or Non-Member Trainee and payment has been received by the Congress Secretariat.

 

Non-Member Trainees

Participants who register as non-member trainees will only receive their confirmation of registration once they have supplied evidence that they are under 40 years of age AND actively engaged in a training programme. Please send a copy of your passport or birth certificate and a letter from your supervisor to congress@sicot.org.

 

Invited Speakers

Invited speakers should contact the Congress Secretariat to register.

 

Corporate Users & Groups

To register groups (Non-Member rate only), corporate users should create an account and select "Yes" under "Creating a corporate account?" in the General Information tab. Corporate users must supply the VAT (Value Added Tax)/Sales Tax number of their company/business. Once they are logged into the Corporate User Portal, they can make orders by clicking on the Corporate Registration tab. When the order has been paid, there will be a list of coupons available under the Corporate Registration List tab which will allow each delegate in the group to register for free through their own SICOT account. The same coupon cannot be used twice. For more detailed information, please visit your Corporate User Portal page or contact the Congress Secretariat at congress@sicot.org.

 



Social Programme

Information about the Social Programme will be published shortly.

 



Visas & Invitation Letters

It is the responsibility of the delegates to ensure that they have obtained a valid visa and travel documentation for themselves and any accompanying persons, in order to attend the Montreal Congress. More information about visas and travel to Canada can be found here.

Invitation letters: there is a link to an invitation letter at the bottom of the confirmation email which all participants receive once they have registered online. Please note that this letter is only accessible to participants who have paid their registration. 

 

Cancellation & Change Policy

  • Participants who cancel their registration before 15 July 2018 will receive a 75% refund of the amount paid.

  • No refund will be made under any circumstances for cancellations received on or after 15 July 2018. This includes cancellations made due to visa refusal. Participants are therefore advised to start the visa application process well in advance.

  • No participant shall be entitled to change their registration from Non-Member (or Trainee) to SICOT Active or Associate Member once payment has been received by the Congress Secretariat.

  • In the event of cancellations of speakers or other changes in the Congress programme, no full or partial refund of the registration fee can be made.

  • A handling fee of EUR 35 will be retained in the event of cancellation of the 8th SICOT Educational Day and 27th International Course on Polytrauma Management before 15 August 2018. No refunds will be made for cancellations of these two events received after 15 August 2018.

  • A handling fee of EUR 35 will be retained in the event of cancellation of social activities before 15 August 2018. No refunds will be made for cancellations of social events received after 15 August 2018.

  • Name changes will incur a charge of EUR 50 per replacement. Name changes are not allowed after the normal registration deadline (15 September 2018).

  • Refunds will be processed after the Congress. Refunds can only be made via the original payment method. Refunds by bank transfers may incur processing fees from your bank over which we have no control.

 



Contact

For any further information about registration, please contact the Congress Secretariat at congress@sicot.org