Registration is closed!
What is included?
Registration fees for Congress participants include:
access to the
a Congress bag
the Final Programme
European CME Credits
a Certificate of Attendance
The fees do not include:
tickets to the SICOT Educational Day and social programme
lunches and beverages
Registration will only become effective once the registration form and payment have been received by the Congress Secretariat. Every participant who has completed the registration process will receive a registration number and a confirmation of registration.
Early fee: until and including 15 June 2015
Normal fee: from 16 June to 15 August 2015
On-site fee: from 16 September to 19 September 2015
Registration and payment deadline for presenting authors: 1 June 2015
Please click here for a full list of registration fees.
The SICOT Congress Secretariat accepts the following payment methods: Visa, MasterCard, Maestro, PayPal, and bank transfer.
Bank transfers: When paying by bank transfer, please make sure that you include the reference number found on the invoice attached to the confirmation email which you will receive after filling in the online registration form. Kindly instruct your bank that all charges are at your expense.
IMPORTANT NOTE: The presenting author of an accepted abstract (oral and e-poster) must register and pay the congress registration fee by 1 June 2015 to have his/her abstract included in the Final Programme. The Congress Secretariat will not check if co-authors have registered. The deadline for changing the presenting author of an abstract through the abstract submission system is 1 June 2015.
When logging in to register for the Congress, SICOT Members must enter the username (membership number or, in some cases, email address) and password used to log in to the Members' Area or they will not benefit from the reduced registration fees.
As a SICOT Member you can save money on your Congress registration fee. If you are not a member yet, click here to find out how you can join SICOT.
Special preferential membership dues of EUR 50 for Active Members (over 40 years old) and EUR 20 for Associate Members (40 years old and under) are currently available for the first year of membership for NEW members from the APOA (Asia Pacific Orthopaedic Association) and SLAOT (Latin American Society of Orthopaedics and Traumatology) member countries. Click here to find out how you can join SICOT.
The deadline for applying for membership to benefit from the reduced on-site registration fee is 1 September 2015.
Please note that participants who register as Active Members or Associate Members will only receive their confirmation of registration once their 2015 membership dues have been paid.
Participants who register as non-member trainees will only receive their confirmation of registration once they have supplied evidence that they are under 40 years of age AND actively engaged in a training programme. Please provide the Congress Secretariat with a copy of your passport or birth certificate and a letter from your supervisor.
To pre-register groups of over 10 participants, please contact the Congress Secretariat.
Under EU law, companies which are registering participants and are located within the European Union must supply their VAT (Value Added Tax) number.
More information about the Social Programme can be found here.
Visas & Invitation Letters
It is the responsibility of the participant to ensure that he/she has obtained a valid visa and travel documentation for him/her, as well as any accompanying persons in order to attend the SICOT2015 Congress. Please note that Chinese visa applications as well as the process can take several weeks, therefore please make sure to plan ahead in order to avoid any problems or refusal of your visa application.
Where can I get a Congress invitation letter so that I can apply for a visa?
Please send an e-mail with your FULL contact details, including: Name (as printed in your passport), Passport Number, Gender, Date of Birth & Nationality to the local China SICOT secretariat at [email protected]. An official invitation letter (PDF) will be prepared and sent to you via e-mail. Please note that it is suggested that you make an application for a tourist visa, which is sufficient for attending a congress in China.
For further information about visa requirements for entry into China please visit the website of the Ministry of Foreign Affairs of the People's Republic of China (link opens in new window).
Cancellation & Change Policy
Participants who cancel their registration before 15 June 2015 will receive a 75% refund of the amount paid.
No refund will be made under any circumstances for cancellations received on or after 15 June 2015. This includes cancellations made due to visa refusal. Candidates are therefore advised to start the visa application process well in advance.
Name changes will incur a charge of EUR 30 per replacement. Name changes are not allowed after the normal registration deadline.
No participant shall be entitled to change the participant category of their registration from Non-Member (or Trainee) to SICOT Active or Associate Member once payment has been received by the Congress Secretariat.
In the event of cancellations of speakers or other changes in the Congress programme, no full or partial refund of the registration fee can be made.
A handling fee of EUR 35 will be retained in the event of cancellation of social activities before 15 July 2015. No refunds will be made for cancellations of social events received after 15 July 2015.
Refunds will be processed after the Congress. Refunds can only be made via the original payment method. Refunds by bank transfers may incur processing fees from your bank over which we have no control.
For any further information about registration, please contact the Congress Secretariat:
Rue de la Loi 26 - b.13
Tel.: +32 2 648 68 23
Fax: +32 2 649 86 01
E-mail: [email protected]